We're Hiring! Bookkeeper/Community Outreach Coordinator

The Community Coalition on Race is a progressive, grassroots community group committed to racial integration. It is run by a diverse part-time staff and board of trustees, and is supported by a large group of community volunteers. We have been providing Maplewood and South Orange with community marketing, problem-solving on race-related issues, and programs that bridge racial barriers for 25 years.

We are looking for a part-time (15 hours per week) Coordinator who shares our passion for building a truly inclusive community. You need to be self-motivated, enthusiastic, and community-driven to take on this exciting role. Successful candidates will be highly organized and flexible, and have strong administrative skills. Skills needed: QuickBooks and Excel; proficiency in the entire MS Office suite; working knowledge of social media and familiarity with marketing platforms like Canva and Constant Contact; familiarity with donor or constituent management systems; outstanding written communication and presentation skills. The job responsibilities are outlined below.

Bookkeeping/Donor Management

  • Bookkeeping using QuickBooks
  • Pay bills; record deposits; make deposits at bank
  • Prepare monthly financial statements and bank reconciliations in QuickBooks for all accounts
  • Work closely with accountant to prepare materials for 1099s, 990, and annual audit
  • Donor Management
    • Record money received from Donors in NationBuilder and QuickBooks
    • Maintain and update donor database in NationBuilder and Constant Contact
    • Coordinate fundraising mailings with printer (create spreadsheet for merges)
    • Support other donor communications

Community/Volunteer Outreach

  • Build new and support existing relationships with collaborative community partners
  • Post social media (Facebook, Instagram) for organization events; monthly e-newsletter layout
  • Outreach by phone/email to potential volunteers
  • Assist in recruiting, interviewing, and training volunteers
  • Work with committee chairs and program director on volunteer needs for committees and events

General Administrative Support

  • Pick up mail at PO Box in Maplewood
  • Order supplies, photocopying, arrange for meeting locations, as needed
  • Other duties as assigned

To apply: please send resume with email and phone contact information to [email protected]

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